Start with the floor plan and how people work
Mark desks, meeting rooms, printers, phones, cameras, reception areas and any equipment that needs a network connection. Include expected staff growth and places where reliable video meetings matter. Identify which devices need wired connections and where wireless access points should be considered.
Confirm internet availability and installation timing
Check service at the exact address and suite, not just in the neighborhood. Ask about installation lead times, building access, landlord approvals and where service enters the space. Consider whether a separate backup connection is appropriate, and test the installed service before the business depends on it.
Coordinate cabling, power and equipment space
Plan cable routes and outlets with the contractor and building manager before walls close. Provide a suitable, secure area for network equipment with ventilation and appropriate power. Label and test cable runs, and keep a record of where each connection goes. Electrical work and building requirements should be handled by appropriately qualified trades.
Build and test a move-day plan
Assign responsibility for moving computers, setting up Wi-Fi, configuring phones, and checking access to shared files and business applications. Test a normal working day, including printing and meetings, before opening. Keep a contact list, a fallback plan for connection delays, and a schedule that limits disruption to staff.
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